General Information for leasing Commercial Space

Contracts:

- Application consideration requires a deposit of $300 per     

   booth. See front inside page of this brochure for application

   process.

- Balance due will be invoiced with contract, and must be paid on    

time, in full.

-    All contracts are subject to cancellation without refund if payments are not received by due date.

-     

-    No personal or business checks will be accepted.

-  In the event of cancellation, for any reason, it is agreed that

exact damages to the Fair Authority would be difficult to

ascertain, therefore all monies paid to the Authority shall be

retained as liquidated damages. No refunds will be issued.

-  Assigning, contracting or subletting location in whole or

    in part, without written permission from the fair management, is prohibited.

- The Colorado State Fair reserves the right to determine final

    location of any exhibit.

Commercial Exhibits Manual:

In an effort to “go green” this year, the Commercial Exhibits Manual is available on our website www.coloradostatefair.com . You must print and read handbook prior to sending in your application. A hard copy is available to you upon request only. Please call 719-404-2028 to request a copy.  Complete details on Fair information, Commercial Exhibits policies and procedures, utilities, security, products/practices not allowed, maps, awards and storage are included in the Commercial Exhibits Manual.

Exhibit Hours of Operation:

Kitchen Craft Hall Exhibits:             Daily – 11:00a - 10:00p    

Outdoor Exhibits:               Daily – 11:00a - 11:00p

(Outdoor exhibits may choose to stay open until midnight)

Exhibitor Credentials

Exhibitors will be issued admission strip tickets based on the value of the commercial space rented. A strip ticket includes 11 individual tickets. Two (2) parking permits for the South Parking Lot will be issued for each separate location leased.

Credential Scale    Under $1000  $1000-$1999  $2000-$2999  $3000-3999

Parking Permit               2                2                   2                 2

Strip Tickets                   2                3                   5                 7

(Strip tickets will increase by 2 per each additional $1000 spent)

Additional passes for exhibitors and their employees only, will be

available for purchase throughout the Fair at a discounted price.

Lost or stolen credentials will not be replaced. Children 6 and under are admitted free at any time.

Electrical:

Each exhibitor is required to pay a fee for electricity and an

electrical inspection. For a 10V hook-up, the fee is $5 per front

foot. For a 220V hook-up, the fee will be $325. All equipment,

regardless of power source, must comply with all national, state

and local safety codes. All cords used to connect to a power

source shall be three (3) wire grounded, UL approved type cord of

appropriate gauge. The Fair reserves the right to refuse to connect

service to a space that is not safe or wired according to code. It is the exhibitor’s responsibility to provide appropriate cords and equipment for their booth.

Insurance Requirements/State Compliance:

Each exhibitor must have a current certificate of General Liability

Insurance and proof of Workers’ Compensation (if you have

employees) on file. The exhibitor will be required to submit a

certificate showing the following minimum insurance coverage:

1. Comprehensive General Public Liability and Property

Damage Insurance including personal injury and product

liability -- Bodily Injury $1,000,000 each occurrence,

Property Damage $1,000,000 each occurrence, and

$1,000,000 aggregate property damage. Any questions on

this matter should be referred to your insurance carrier.

                a. The “State of Colorado” and the “Colorado

                State Fair” must be listed on your policy as

                Additional Insured not just as certificate holder.

                b. If you need to purchase General Liability

                Insurance, Haas & Wilkerson Insurance

                provides the coverage needed for the Fair for

                $88*. An application form will be sent to you if

                awarded a contract.

                *Fee subject to change.

2. Standard Colorado Workers’ Compensation and Workers’

Employers’ Liability including occupational disease,

covering all individuals engaged in performance of the work

at the site in the amount required by State Statutes.

                a. If you do not have employees, you must fill out

                a workers’ compensation EXEMPTION Form.

                If awarded a contract, this form will be sent to

                you.

Exhibitors must comply with all state and local laws and

regulations, including but not limited to laws and regulations

concerning taxation, health, safety, labor, employment and

licensing.

Drawings and Raffles:

Exhibitors may have drawings, provided the participation is free

to fairgoers. Exhibitors may have raffles, provided they follow

State regulations, and get prior approval by fair management.

Sales Tax 7.4%:

All product sales at the Fair are subject to Colorado State,

Pueblo County, and Pueblo City sales taxes. Commercial

exhibitors making sales to the public must be properly licensed

and remit the following percentages:

State of Colorado 2.9%   City of Pueblo 3.5 %  Pueblo County 1%

The State of Colorado Department of Revenue requires a sales

tax license fee of $8.00. Temporary offices will be established in

the Kitchen Craft Hall from 9 a.m. to 8 p.m. the final day of the

Fair. Exhibitors must clear through these tax agencies prior to

close on the final day. If you should have any questions, please call: 
                State Department of Revenue (719) 542-2920

                City of Pueblo Sales Tax Division (719) 553-2659

                Pueblo County Sales Tax Division (719) 583-6551

The Colorado State Fair exemplifies the highest standards of the

Fair Industry. We strive to keep our grounds clean, and our

facilities in excellent repair. We respect our Fairgoers, and must

insist that our exhibitors do likewise. For our mutual benefit, we retain the right to remove any exhibitor,
and his/her exhibit from the fairgrounds should the fair management feel the exhibitor is not

 in keeping with the overall purpose and policies of the Colorado State Fair.