Reservations

Fair will not guarantee availability of buildings/facilities nor hold dates until a non-refundable deposit has been submitted and a contract signed. Depending on the building and event, the deposit may be  half of the rental fee and the damage deposit in some cases. This non-refundable deposit is applied to payment due for rental of building/facilities. Should the user cancel scheduled event at any time, the deposit is forfeited as an office charge.

Payments

All base payments and refundable damage deposits are due at least fourteen (14) days prior to the event. Depending on the event, some adjustable charge payments are approximated and are required prior to the event as well. Most percentage and some adjustable payments, if applicable, are due and payable immediately following the event.

Equipment

Building rentals do not include the use of tables and chairs (Event Center excluded). We do however have them available to rent. Round Tables (Sit 6-8) $7 each; 8 foot Rectangle Tables (Sit 8-10) $6.00 each; Chairs are $1.00 each. We also have additional equipment available for rent such as PA systems, forklifts, etc.

Set-up/Clean-up

Fair management determines set-up and clean-up requirements. In some of the buildings, the user may be able to waive the set-up/clean-up fee by providing these services themselves. Tables and chairs can be left in the building and the user can provide set up and arrangement, and at the end of the event, the user can provide clean-up and tear down. If you choose to have the Fair provide the set-up, specific lay-out information is required two weeks prior to the event.

Security

The Colorado State Fair provides its own security for all events held on the fairgrounds. No outside security personnel are allowed. Management determines which events require security and what levels of security are necessary. All events where alcohol is distributed require security. Security standard: minimum of 2 guards for the first 100 people and at least 1 additional guard for every additional 100 people. Events held at the Event Center and the Grandstand have varying standards and prices than those listed. T-shirt guards are $14.50 per hour/per guard. Uniformed Police are $20.00 per officer per hour.

Personnel

The Colorado State Fair also offers personnel for events held on the fairgrounds. Events held at the Event Center and the Grandstand will require that some Fair personnel must be used. Most personnel require 4 hour minimums. Ticket sellers, ticket takers and ushers are available at $8.50 per hour. House Electrician $45 per hour, Soundman $20.00 per hour, Riggers $18.50 per hour, Spot light operators $14.00 per hour and Stage hands $12.50 per hour.

Parking

Management determines which events require parking attendants and parking fees. Generally events held at the Events Center and the Grandstand have a $3.00 fee for patrons wishing to park on the fairgrounds. Other events may require the use of parking attendants at $8.50 per hour.

Insurance

Users are required to provide public liability insurance policies with a minimum combined single limit of $1,000 naming the Colorado State Fair Authority and the State of Colorado as additional insured. Proof of insurance must be received no later than fourteen (14) days prior to the event date.

Patron Regulations

The Colorado State Fair does NOT allow smoking in any of its buildings.

Ticketed Events